Office Manager

Description

Engrain builds map-based tech that’s redefining how real estate works. Our interactive, unit-level maps and powerful data integrations help over 1,000 companies—and 20,000 properties—to make smarter decisions, streamline leasing, and deliver better renter experiences. From prospect to renewal, our products give properties a spatial brain and a visual edge when it comes to property marketing and management. And it’s working: our churn rate is just 5%, and we’ve been putting up double-digit growth numbers every year.

We’re not your typical proptech company. We move fast, we stay curious, and we don’t do stale or corporate fluff. Backed by successful Seed and Series A rounds, we’re entering a phase of serious scale.

As the Office Manager, you are the essential heartbeat of Engrain’s headquarters. Working closely with the HR team, you will act as the face of the company, ensuring every guest and employee has a seamless experience from the moment they walk through our doors. We are looking for an administrative pro who thrives on organization, anticipates needs before they arise, and takes pride in maintaining a high-performance environment. You’ll collaborate across all departments to solve logistical puzzles, manage essential facilities, and keep our office logistics running like a well-oiled machine.

• Manage professional office operations: Maintain the cleanliness and organization of kitchens and common areas, managing everything from dishwasher cycles to coffee machine maintenance
• Direct reception & communication: Serve as the primary point of contact for visitors and the main phone line, while efficiently routing mail and packages to the correct teams
• Inventory &  procurement: Proactively monitor inventory and order all office, kitchen, and cleaning supplies through vendors like Aramark and Amazon
• Expense tracking: Ensure all office-related expenses are tracked and recorded
• Maintain facilities & security: Manage physical office access via Brivo systems and act as the liaison for building management and work orders
• Facilitate onboarding & logistics: Coordinate the physical setup of workspaces for new hires, ensuring all equipment is ready and access cards are issued prior to their first day
• Support office safety & readiness: Act as the office fire warden and ensure workplace safety protocols are always met

Requirements

• 1-3 years of relevant experience in office management or high-level administrative support
• AI literacy & proficiency: Comfortability using Generative AI (LLMs), AI assistants, and automation platforms to enhance personal and team productivity. Comfortable with supervising AI-generated outputs, ensuring accuracy in reports, communications, and logistical planning.
• Exceptional organizational skills with the ability to manage repetitive daily tasks as well as longer term initiatives.
• Technical proficiency in Google Workspace (Gmail, Calendar, Sheets), Zoom phone systems, and basic office tech troubleshooting
• Resourcefulness and initiative to develop and document office procedures that improve overall workplace efficiency
• Excellent communication skills - verbal and written
• You have a can-do attitude and are a natural problem-solver when interacting with vendors, clients, and employees

What we offer you...

• Salary Disclosure for Colorado: The anticipated annual salary range for this position is $60,000 - $75,000, with final compensation dependent on a variety of factors like experience, certifications and skill set.
• Various health, dental, and vision insurance plans to choose from
• Up to 12 weeks of paid parental leave
• Up to 18 days annually of PTO & 10 holidays per year
• Dog-friendly office
• 401k match up to 4 percent
• Annual reimbursement for learning & growth opportunities through our Grow475 program
• On-site amenities include a professional fitness center, flexible & modern workspace, coffee bar, happy hour taps & team member lounge

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.