The Events Coordinator will assist in planning and executing events, manage logistics, vendor relations, and ensure participant satisfaction through effective communication and problem-solving.
Who We Are
At Apartment List, we’re transforming how people rent—making it smarter, easier, and a lot less frustrating. Our platform has already matched over a 1.4 million renters with their next home, while helping properties fill units with the right residents. Backed by strong growth and a big vision, we’re building the future of renting—and inviting bold thinkers to help us shape it!
Can you juggle event logistics, hotels, and vendor relations without breaking a sweat? We need you!
As our Events Coordinator, you'll support the Events Manager in planning, organizing, and executing events, ensuring smooth operations and participant satisfaction. You’ll plan and execute one regional field event per month, and offer support for two major industry conferences.
This is a short term (4 month) contract role. Remote within the US. The pay rate for this role will be $24-$40/hour, 30-40 hours per week. Travel for this role is optional, and limited to one event per month depending on interest and availability.
What you'll do:
- Coordinate travel and accommodations for event participants
- Source locations and ideas for events of all sizes
- Assist with budget management and tracking expenses
- Support vendor negotiations and maintain vendor relationships
- Manage attendee registration and send timely reminders for travel planning
- Help create and maintain event logistics and timelines
- Coordinate logistical elements including venue confirmations, travel, and check-in processes
- Assist with event setup and provide crucial onsite support
- Help troubleshoot issues as they arise with a calm, solution-focused approach
- Compile post-event reports with attendance numbers and feedback
- Send internal communications like Slack messages and email reminders
- Support the Events Manager in making each event successful from planning to execution
- 3-5 years of event coordination experience, with experience handling large events required
- Spreadsheet expertise for tracking and organizing event details
- A problem-solving mindset that thrives under pressure
- Clear, concise communication skills
- Experience supporting B2B sales teams (beneficial)
- Embraces our company’s core operating principles, can represent our brand and culture effectively through thoughtful and seamless execution of these key in-person gatherings.
If you're detail-oriented, organized, and find joy in creating memorable experiences behind the scenes, we'd love to chat!
Top Skills
Spreadsheet Software
Similar Jobs at Apartment List - GEM TEST
Aerospace
Lead Product Manager for a marketplace focused on improving renter conversion and monetization, experimenting with strategies and collaborating cross-functionally to drive growth.
Top Skills:
FigmaSQL
Aerospace
Lead the renter conversion and marketplace monetization efforts focusing on optimizing the conversion funnel from property discovery to lease signing, using data-driven strategies and cross-functional collaboration.
Top Skills:
FigmaSQL
Aerospace
As a Software Engineering Manager, you'll lead a team of engineers in building a marketplace application, drive strategic vision, and manage projects involving ML and data systems while mentoring engineers.
Top Skills:
APIsData PlatformsFull-Stack DevelopmentMachine LearningMl OpsScalable Backend Systems
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
