Executive Assistant

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Executive Assistant to the Chief Business Officer for NBCUniversal Entertainment is a dynamic and insightful individual that operates as a self-starter and will leverage their strong critical thinking and interpersonal skills to liaison with staff, senior leaders, and externally to provide support with the goal of increasing the effectiveness and productivity of the executive.

This individual will need excellent organizational & communication skills and a highly collaborative style to provide support such as calendaring, meeting planning & coordination, travel administration, and project updates. This individual will need a proactive approach to assist the executive with overseeing some day-to-day business activities as they may arise.

Essential Responsibilities:

• Calendar: Support the Executive’s calendar, pro-actively identifying conflicts and resolving as needed
• Meetings: Schedule meetings, coordinating with other assistants as needed. Manage meeting agendas, booking conference rooms, handling logistics as needed (directions, parking, meals, IT support, etc)
• Travel and Expenses: Responsible for booking travel and for submitting and reconciling expenses to ensure all are submitted on time 
• Maintain a high degree of confidentiality and discretion regarding all matters and documents.
• Manage additional office duties such as supplies, mail, and IT support

• Prior experience working in an administrative capacity, preferably at a studio, agency, or management company, including experience in handling heavy call and meeting volume, appointment scheduling and travel coordination
• Minimum 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role
• Experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint, and SharePoint

Desired Characteristics:

• Knowledge of the film and tv industries
• Able to establish and maintain good working relationships broadly
• High degree of professionalism and the ability to interface well with Senior Level management
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment
• Strong sense of urgency
• Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently
• Experience with and/or the ability to successfully work in a multi-assistant office
• Able to remain calm under pressure

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – 70,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].