Provides executive and administrative support for the Corporate Development team by managing calendars, scheduling meetings, coordinating domestic and international travel, processing expenses, organizing events, preparing documents, maintaining records, and supporting special projects. The role partners closely with executive assistants and stakeholders while handling confidential information in an in-person, fast-paced office environment.
Working in close partnership with the Chief Corporate Development Officer’s Executive Assistant, this role helps ensure seamless coordination across leadership schedules, meetings, and priorities. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, confidential, and executive-facing environment. This is an in-person role at our office in Sunnyvale, CA.
Responsibilities- Manage executive calendars, schedule meetings across time zones, and resolve conflicts.
- Coordinate with stakeholders and Executive Assistants to align priorities and communications.
- Arrange domestic/international travel, prepare itineraries, and provide travel support.
- Handle expenses, meeting logistics, offsites, and team events.
- Prepare documents, conduct basic research, and maintain organized records.
- Support special projects and administrative initiatives.
- Serve as a key contact for internal and external stakeholders while handling confidential information with professionalism and discretion.
You have:
- 2-3 years of executive/administrative support experience in a corporate environment, preferably global and multi-time-zone.
- Strong expertise in calendar management, travel coordination, expense management, and executive support.
- Excellent organizational, communication, and multitasking skills with keen attention to detail.
- Proficient in Microsoft Office, Teams, Concur, and AI tools.
- Proactive, customer-focused, and adaptable, with the ability to manage competing priorities.
- Professional, collaborative, and comfortable supporting senior leaders and handling confidential information.
- Success is measured by seamless calendar, travel, and meeting management, strong partnerships with key stakeholders, and improved operational efficiency across the Corporate Development team.
This is an on-site role in Sunnyvale; CA. Relocation is not provided.
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Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
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- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
